Receipt From POS

Managing Receipts from POS

The Receipt from POS module allows your backend or administrative team to review, verify, and approve bills generated from Point of Sale (POS) transactions. This feature is crucial for ensuring that payment methods, transaction amounts, and actual payment receipt dates are accurately recorded in your financial system before final approval.

**[Image: Dashboard showing the Accounts menu expanded with Receipt from POS selected]**

1. Navigating to the Module

To access the POS receipts awaiting backend verification:

Go to the main navigation menu on the left side of your dashboard.
Click to expand the Accounts section.
Select Receipt from POS from the dropdown list.

2. Understanding the Receipt Data Table

Once you open the module, you will see a table displaying recent POS transactions. This table provides a complete overview of how and when a bill was paid. Key columns include:

Order Number & Invoice Date: Identifies the specific sale and when the invoice was generated.
Receipt Date: The currently recorded date of the payment.
Account: Shows the financial account or payment method used (e.g., ADCB Bank, Cash, Credit Card).
Narration: Displays details about the transaction, including the customer name and payment mode.
Amount: The total value of the receipt.

**[Image: Data table displaying POS receipt records, highlighting the Action column]**

3. Editing and Approving a POS Receipt

Often, the date an invoice is generated in the system differs from the date the payment was actually received (for example, receiving funds on the 8th, but processing the system invoice on the 11th). The backend team uses this section to correct these discrepancies and finalize the receipt.

Step 1: Locate the Transaction

Find the specific receipt you need to verify in the data table.

Step 2: Open the Edit Window

Click the Edit icon (pencil) located in the Action column on the far right of the row.

**[Image: Edit Receipt from POS popup window showing editable fields]**

Step 3: Update Transaction Details

The Edit Receipt from POS window will appear. You can modify the following fields as needed:

Account Type/Head: If the payment method was recorded incorrectly at the POS (e.g., marked as Credit Card but paid in Cash), use the dropdown to correct it.
Amount: If there is a discrepancy in the paid value, you can adjust the total amount here.
Date: Click the calendar icon to change the receipt date to match the actual date the funds were received, ensuring accurate backend reporting.

Step 4: Save and Approve

Once all details are correct, click the Update button at the bottom of the window.

Step 5: Confirmation

A green success message saying "Receipt Updated Successfully!" will appear at the top of the screen. The payment is now officially verified and updated by the backend team.

**[Image: Success banner indicating the receipt was updated successfully]**

💡 Best Practice Note

Always ensure the Receipt Date accurately reflects your bank statements or actual cash-in-hand dates. Taking the time to adjust the dates properly during this backend approval step will make future bank reconciliations much easier and more accurate.

Retail Topics